Workforce Optimisation
We like to imagine your Trust’s fully optimised workforce as the summit of a mountain. SARD’s Workforce Optimisation is your trusted guide, equipped with the right tools and expertise to help you ascend to the peak.
Perhaps you already have a dedicated team in place, ready for the climb. You just need our expert guidance and state-of-the-art tools to set you on the right path. Or maybe, you’re looking for a partner to shoulder the heavy lifting. Regardless of your starting point, we’re here to support your journey.
Take a look at the different services we offer below to see how we can help you begin the climb, or together we can build a bespoke solution tailored to your Trusts distinct needs:
Workforce Optimisation - Path Becomes Clear
Intro video for Workforce Optimisation
Workforce Optimisation Services
| Services | Workforce Optimisation | Workforce Optimisation Enhanced | Workforce Optimisation Bespoke |
|---|---|---|---|
| SARD Job Plan Performance Review | |||
| SARD Job Plan Optimisation Training | |||
| SARD Team Job Planning System and Analysis | |||
| Service Design Strategy | |||
| GAP Analysis Reporting | |||
| Optimal Individual Job Planning Template | |||
| Access to individual Job Plan Modules | |||
| Governance Reporting Dashboard | |||
| Enhanced Management Service and Support | |||
| Job Planning Level of Attainment Reached: | Level 4 | Level 4 | Trust Defined |
= Included
= Optional
The SARD Job Plan Performance Review - Quality Diagnostic
Enhance your Trust’s job planning process with SARD’s Job Plan Performance Review. In the ever-changing medical workforce environment, it is crucial to have an effective job planning process in place. Our comprehensive review and improvement service will help your Trust identify key areas for improvement and ensure compliance with national guidance.
Key features and benefits
Job Planning Policy
We will evaluate your current job planning policy, or help you develop one that aligns with NHSI and BMA best practice guidance, ensuring clear processes, roles, and responsibilities are in place.
Improving Job Plan Completion Rates
We will assess your current job plan completion rates and provide a strategic plan to improve them, ensuring all consultants have an up-to-date job plan.
Job Plan Consistency Committee
Our experts will guide you in setting up or improving your existing medical job plan consistency committee or equivalent, in line with NHSI guidance, to ensure a consistent approach across your NHS Trust.
Effective Date Management
We will review your system’s access rights, provide advice on maintaining data integrity and providing a true picture of job plan completion rates.
Aligning Objectives in Job Plans
Our team will help you establish a system to ensure consultant job plans include measurable, achievable, and time-bound personal goals, as well as alignment with your Trust objectives.
Training and Support
We will provide training suggestions and resources to ensure key personnel are well-equipped to fulfil their job planning responsibilities, in line with NHSI best practice guidance.
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Benefits include:
- Enhanced compliance with national guidance
- Improved job plan completion rates
- Ensuring all consultants have a relevant and comprehensive job plan in place
- Consistency in job planning processes across the Trust
- Clearer alignment of consultant objectives with Trust goals
- Increased efficiency and effectiveness of key personnel in the job planning process
Investing in the SARD Comprehensive Review and Improvement service will not only strengthen your Trust’s consultant job planning process but will also ensure your healthcare Trust remains at the forefront of best practices.
SARD Job Plan Optimisation Training
The SARD Workforce Optimisation Training Package is an exceptional solution for Trusts seeking to enhance efficiency and achieve workforce excellence
Our comprehensive training package, designed specifically for NHS Trusts, is the perfect solution for those looking to implement new, or improve on their existing workforce planning and optimisation. This program not only offers unparalleled training but also provides essential tools and guidance to maximise the potential of your workforce.
The SARD Workforce Optimisation Training Package accommodates up to 10 participants, ensuring an optimal learning experience for your team members. Over two intensive days, a highly qualified NHS workforce specialist will deliver face-to-face training, sharing their expertise and insights to help you unlock the full potential of your workforce. (Online Training is available if preferred)
The course is structured with a three-fold focus to guarantee a thorough understanding of workforce planning best practices:
Defining Excellence in Workforce Planning
Discover what sets apart exceptional workforce planning from the rest. Learn the critical components of an efficient, effective, and successful workforce strategy, enabling your Trust to achieve the highest levels of performance and staff satisfaction.
Equipping Your Team with Essential Tools
Gain access to the indispensable tools required to implement and manage workforce planning. Acquire the knowledge and skills to utilise these tools effectively, empowering your team to streamline operations, enhance productivity, and deliver outstanding results consistently.
Harnessing the Power of Workforce Optimisation Outputs
Learn how to analyse and leverage the valuable outputs generated by Team Job Planning. Turn raw data into actionable insights to drive informed decision-making, optimise resource allocation, and ensure continuous improvement across your Trust.
Investing in the SARD Job Plan Optimisation Training Package is not only a strategic move to improve your Trust’s overall performance but also a commitment to the professional growth of your team members. By equipping them with the necessary knowledge, tools, and confidence, you pave the way for a thriving and resilient workforce capable of meeting the ever-evolving demands of the healthcare sector.
SARD Team Job Planning System and Analysis
The SARD Team Job Planning System provides a comprehensive solution for Trusts seeking to optimise demand and capacity management across multiple departments
Our cutting-edge SARD Team Job Planning System is the ultimate solution for Trusts aiming to enhance demand and capacity management. This innovative system with fully managed implementation offers an in-depth review, identifies areas for improvement, and provides a coherent team job plan tailored to your Trust’s specific needs.
Key features and benefits
Streamlined Demand and Capacity Review
Our expert team will conduct a thorough demand and capacity review for each department, using data extracted from your existing systems. This includes schedules, patient demand models, and current workforce establishment figures. By analysing this data, we will pinpoint areas where optimisation is required and provide targeted recommendations to maximise efficiency.
Coherent Team Job Planning
Leveraging the power of our advanced team job planning tool, we will create a cohesive plan that informs individual job plans within your Trust. This streamlined approach ensures that all team members are working in harmony towards common goals, leading to improved collaboration, increased productivity and job plan engagement.
Detailed PA Output Analysis
The SARD Team Job Planning System offers an in-depth analysis of current PA output, allowing you to monitor performance levels accurately. By identifying the required PA output needed to address backlogs and future referrals, our system enables your Trust to allocate resources effectively and ensure all departmental demands are met.
Enhanced Workforce Management
With a clear understanding of your Trust’s demand and capacity needs, you will be better equipped to manage your workforce. Our tailored job planning solution empowers your Trust to optimise staffing levels, minimise bottlenecks, and maintain consistently high service quality.
Long-term Sustainability
The SARD Team Job Planning System allows you to lay the groundwork for a more efficient and sustainable future. The insights and strategies derived from our demand and capacity review will ensure your Trust is well-prepared to meet the ever-changing demands of the healthcare sector.
Embrace the SARD Team Job Planning System and experience a truly transformative approach to demand and capacity management within your Trust. By harnessing the power of our innovative system, you will unlock the full potential of your workforce, drive improvements in service delivery, and ultimately, foster a culture of excellence across your organisation.
Service Design Strategy
Our comprehensive service design and reporting service is a game-changer for Trusts seeking to optimise resources and enhance their service delivery
Building upon the insights gained from the SARD Team Job Planning review, this service offers detailed reports and tailored service design strategies to help your Trust achieve peak performance.
Key features and benefits
In-Depth Diagnostic Report
At the outset, our expert team will conduct a thorough diagnostic report, assessing your Trust’s current service design and resource allocation. This crucial first level provides a solid foundation for the rest of the process, ensuring that our recommendations are specifically tailored to your Trust’s unique needs.
Comprehensive Demand and Capacity Report
Following the completion of the SARD Team Job Planning review, we will deliver an extensive service demand and capacity report. This invaluable document will help you understand the current state of your Trust’s services and identify areas where improvements can be made.
Customised Service Design Strategies
Using the insights gleaned from both the diagnostic and demand and capacity reports, our team will develop bespoke service design strategies that align with your Trust’s objectives and resource capabilities. These tailored recommendations will enable you to optimise service delivery while maximising the efficiency of your existing resources.
Clear Resource Recommendations
Our service design strategies will include well-thought-out recommendations for additional resources that your Trust may require. These suggestions will be based on a thorough analysis of your Trust’s needs, ensuring that any new resources are effectively utilised and will contribute to the overall improvement of your services.
Our Comprehensive Service Design will ensure your Trust is well-equipped to meet the ever-evolving demands of the healthcare sector. This service not only provides the tools and insights necessary for optimising resource allocation but also empowers your Trust to deliver outstanding service quality, leading to improved patient satisfaction and overall performance.
GAP Analysis Reporting
Our comprehensive GAP Analysis and reporting service provides a solution for Trusts looking to identify and bridge resource gaps for enhanced service delivery
Our all-encompassing GAP Analysis is designed specifically for NHS Trusts striving to optimise their resources and elevate their service offerings. Building on the insights derived from the SARD Team Job Planning process, this delivers an in-depth GAP analysis and expert guidance on how to effectively bridge identified gaps, ultimately empowering your Trust to achieve peak performance.
Key features and benefits
Thorough Diagnostic Report
At the onset of the service, our skilled team will carry out an extensive diagnostic report, evaluating your Trust’s current service design and resource allocation. This critical first level lays the groundwork for the rest of the process, guaranteeing that our recommendations are meticulously tailored to your Trust’s distinct needs.
Comprehensive GAP Analysis
Upon completion of the SARD Team Job Planning process, we will deliver a detailed GAP analysis that highlights areas where your Trust’s resources and service offerings may be falling short. This invaluable assessment will enable you to pinpoint areas of improvement and prioritise the allocation of resources effectively.
Customised Resource Optimization Strategies
Leveraging the insights gathered from both the diagnostic and GAP analysis reports, our team will develop bespoke strategies that align with your Trust’s objectives and resource capabilities. These tailored recommendations will help you optimise resource allocation and maximise the efficiency of your existing resources, leading to improved service delivery and patient satisfaction.
Clear Resource Recommendations
Our GAP analysis will include well-thought-out suggestions for additional resources that your Trust may require. These recommendations will be based on a comprehensive analysis of your Trust’s needs, ensuring that any new resources are effectively utilised and contribute to the overall enhancement of your services.
Our GAP Analysis and reporting service will ensure your Trust is well-prepared to meet the evolving demands of the healthcare sector. This service not only equips you with the tools and insights necessary to identify and bridge resource gaps but also enables your Trust to deliver exceptional service quality, ultimately resulting in improved patient satisfaction and overall performance.
Optimal Individual Job Planning Template
Optimal Individual Job Planning Templates allow a groundbreaking approach to department management and workforce wellbeing for Trusts.
Our trailblazing Optimal Individual Job Planning Templates are specifically designed for Trusts seeking to boost departmental efficiency and promote workforce wellbeing while achieving peak performance in service delivery. Utilising the insights generated by our Team Job Planning system, we provide customised job planning templates for Medics (with plans to extend to Multi Disciplinary Teams MDT’s in the future), seamlessly integrating with our comprehensive Individual Medical Job Planning System.
Key features and benefits
Customised Job Planning Templates
Our skilled team will develop optimal individual job planning templates specifically tailored to meet the unique needs of your Trust’s Medics. These templates serve as a foundation for streamlined department management, ensuring that each medical professional’s responsibilities are clearly defined and aligned with the Trust’s overall objectives.
Seamless Integration with Individual Job Planning System
Our service includes the effortless integration of the personalised job planning templates into our industry leading Individual Job Planning System. This advanced platform streamlines the job planning process, fostering efficient collaboration, communication, and performance monitoring across your Trust.
Configurable Templates for Trust and Individual Needs
Our optimal job planning templates are highly configurable, allowing for adjustments to be made in accordance with the specific requirements of both the Trust and the individual Doctor. This adaptable approach ensures that each template remains relevant and responsive to the evolving needs of your organisation.
Personal Factors and Workforce Wellbeing
We recognize the importance of taking personal factors into account when designing job planning templates, ensuring that workforce wellbeing is maintained. Our service delivers tailored guidance to configure templates that consider individual circumstances, promoting a healthy work-life balance and fostering a supportive working environment.
Future Expansion to MDTs
Committed to comprehensive job planning across all roles within a Trust, we plan to extend our service to include MDTs in the future. This expansion will further enhance the effectiveness of our job planning templates, ensuring that your Trust remains at the cutting edge of workforce management best practices.
Our Job Planning Templates provide a strategic move towards improving departmental efficiency, promoting workforce wellbeing, and achieving excellence in service delivery. With customised templates, seamless integration with our Individual Job Planning System, and a commitment to future expansion, our service offers an unparalleled solution for Trusts seeking to optimise workforce management and elevate overall performance.
Access to individual Job Planning Modules (Medical and AHP)
Access to the SARD Medical Job Planning Module is a huge cost and efficacy saving feature for the Team Job Planning process and helps contribute to enhanced workforce wellbeing for Trusts
Access to the SARD Medical Job Planning system and the SARD AHP Job Planning system (if required), offers a powerful solution for Trusts seeking to empower their medical professionals with personalised job planning and promotes workforce wellbeing. Building on the foundation laid by the ‘Optimal Individual Job Planning Templates’, this module allows each Medic to access, configure, and fine-tune their job plans, ensuring personal factors are considered and a healthy work-life balance is maintained.
Key features and benefits
Personalised Access and Configuration
The Individual SARD Job Planning system grants each user access to their own customised job planning template. This user-friendly interface enables medical professionals to configure their job plans according to their specific needs and personal circumstances, fostering a supportive working environment.
Enhanced Workforce Wellbeing
By empowering Medics to make adjustments to their job plans, the Individual Medical Job Planning Module promotes workforce wellbeing. This personalised approach ensures that individual circumstances are taken into account, resulting in a healthier work-life balance and a more satisfied workforce.
Increased Productivity and Efficiency
Personalised job planning leads to increased productivity and efficiency within the Trust, as each Medic’s responsibilities and goals are clearly outlined and aligned with their personal circumstances. This streamlined approach fosters improved communication, collaboration, and performance monitoring across the organisation.
Seamless Integration with SARD Job Planning Systems
Our Individual Medical Job Planning Module effortlessly integrates with both the SARD Medical Job Planning system and the SARD AHP Job Planning system (if required), offering a comprehensive solution for managing job plans across the Trust.
Using the SARD Medical Job Planning Modules is a strategic move towards enhancing workforce wellbeing, promoting a healthy work-life balance, and achieving excellence in service delivery. With personalised access and configuration, seamless integration, and a focus on individual circumstances, this feature offers an unrivalled solution for Trusts seeking to optimise workforce management and elevate overall performance.
Governance Reporting Dashboard
The Governance Dashboard is a powerful tool for Trust-Wide oversight and informed decision-making for C-Suite Executives. Our innovative Governance Dashboard delivers unparalleled insights into capacity and demand issues within each team across your Trust, as detailed from the Team Job Planning exercise conducted via our state-of-the-art Team Job Planning system. This powerful tool empowers C-Suite executives with an at-a-glance overview of the current situation, areas of risk, and mitigation strategies, ensuring informed decision-making and effective resource allocation for the Trust.
Key features and benefits
Trust-Wide Oversight
The Governance Dashboard provides C-Suite executives with a comprehensive, high-level overview of capacity and demand issues across the entire Trust. This enhanced visibility allows for more informed decision-making, ensuring that resources are allocated effectively to meet the needs of each team and ultimately improve service delivery.
Easy-to-Read Dashboard
Our intuitive, easy-to-read dashboard is designed to communicate complex information in a clear and concise manner. With a focus on simplicity and usability, the dashboard allows C-Suite executives to quickly identify areas of concern and track progress towards addressing capacity and demand challenges.
Identification of Areas of Risk and Mitigation Strategies
The Governance Dashboard not only highlights capacity and demand issues but also identifies areas of risk and presents effective mitigation strategies. This actionable intelligence empowers C-Suite executives to proactively address challenges and implement solutions, ensuring the Trust remains agile and adaptive in the ever-evolving healthcare landscape.
Data Export and Reporting Features
Our dashboard comes equipped with features that enable the export of data reports, ensuring that valuable insights are easily accessible and shared throughout the Trust. This facilitates improved communication, collaboration, and data-driven decision-making across the organisation.
Enhanced Strategic Decision-Making
Armed with the insights provided by the Governance Dashboard, C-Suite executives are better equipped to make strategic decisions that optimise resources and address capacity and demand challenges. This results in improved service delivery, increased efficiency, and a more resilient Trust.
The Governance Dashboard provides a strategic move towards gaining valuable insights into capacity and demand issues within your Trust and empowering C-Suite executives to make data-driven decisions. With an easy-to-read interface, actionable intelligence, and seamless data sharing, our Governance Dashboard provides an unparalleled solution for Trusts seeking to optimise resource allocation and elevate overall performance.
Enhanced Management Service and Support
The SARD Workforce Optimisation Service is a comprehensive solution designed to help your Trust improve its consultant job planning process in the ever-changing medical workforce environment. While our service includes a complete review, optimisation training, and advanced tools to streamline the process, we understand that some NHS Trusts may require additional administrative capacity to undertake the level of work required initially and also on an ongoing basis.
To cater to this need, SARD offers an unrivalled expert team that will conduct the entire process on behalf of your Trust, as often as required.
This includes the collation of demand data from Electronic Patient Records (EPRs) and any existing Job Plan data. This extra service is not essential as if your Trust has a dedicated workforce team as full training and support will be given, however, it is available if your Trust needs extra support to undertake this work in-house.
Benefits
Expert Team
Our professional team will manage the entire process, ensuring accuracy and efficiency in data collection and analysis.
Time and Resource Savings
Trusts in need of additional administrative capacity can focus on their core functions while our team handles the job planning process.
Seamless Integration
Our expert team will work closely with your Trust to ensure a smooth transition and effective implementation of the SARD Job Plan Performance Review Service.
By choosing the SARD Job Plan Performance Review Service with full-service implementation support, your Trust can leverage our expertise and resources to optimise its consultant job planning process, ultimately achieving improved performance and staff satisfaction.
Contact us today to learn more about how our professional expertise can benefit your Trust.
